How banks can benefit from document automation

HotDocs can reduce the time it takes to generate complex loan documents from days to minutes while enforcing compliance, ensuring quality, and improving customer satisfaction.

Why are financial institutions moving to HotDocs?

Financial institutions migrate to HotDocs to lower costs, codify best practices, comply with internal and external regulations, and mitigate losses that result from human error.

Who uses HotDocs?

Four of the top five banks in the US along with global banks, regional banks, and credit unions have all embraced HotDocs as their document generation software.

Streamline lending operations document generation

Incorporating HotDocs document automation solutions into lending operations workflows gives banks greater control over their document production and template approval processes. Banks and credit unions around the world save time and money by relying on HotDocs.

Automating the assembly of lending documentation makes it possible to:

  • Adhere to approved business rules set by internal or industry authorities
  • Enable template version control to ensure all users or systems that produce documents use the latest, most compliant version of your document template
  • Promote standardization so that all assembled documents comply with internal brand guidelines
  • Improve productivity by  automating repetitive work
  • Reduce time spent by staff manually creating first drafts of standard lending documents
  • Ensure faster turnaround times for approvals and document packages
  • Integrate with loan origination systems to streamline workflows
  • Eliminate human errors that can creep into manual processes while reducing wasted time and associated costs
  • Protect against legal issues stemming from inaccurate, non-compliant content
  • Ensure global standardization by centralizing all aspects of template creation
  • Improve document quality
Royal Bank of Scotland

“We process in excess of 350,000 security and loan documents every year. HotDocs makes the process fast, flexible and efficient, providing us with a readily maintained system.”

Head of Credit Documentation, RBS

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Types of documents

HotDocs is ideal for all types of financial institutions including commercial banking, retail banking, wealth management, private banking, and investment banking. With HotDocs, financial organizations can automate several types of documents and agreements including:

  • Facility letters
  • Commercial lending
  • Term sheets
  • LMA agreements
  • Mortgage documents
  • ISDA master agreements
  • Lease agreements
  • Guarantee and security documentation
  • Solicitors instruction letters
  • Client credit documentation
  • Instruction letters
  • Security certificates

Current clients

HotDocs is a proven solution used by many of the world’s leading banks, including four of the top five US banks and several of the largest global international banks. These financial institutions use HotDocs daily to generate lending packages, credit documentation, localized multi-language agreements, and more.

With HotDocs, financial institutions have:

  • Shortened the lending process from weeks to a few hours
  • Reduced document production time by 90%—from 2-3 days to a matter of minutes

Deploying HotDocs

HotDocs is highly scalable technology. Once automated, banking templates can be deployed in a variety of ways.

Templates can be utilized by local staff or deployed on a global scale making it possible to distribute templates throughout multiple countries and banking divisions. HotDocs allows for simple administrative management of templates, permissions, user groups, integrations, version control, and file management.

HotDocs can be integrated with enterprise-class systems including:

  • Loan origination systems (LOS)
  • Credit systems
  • Data stores
  • Document management systems (DMS)
  • Customer relationship management (CRM)
  • E-signature services
  • Workflow / business process management (BPM)
  • Secure online portals
  • Systems of record (SOR and IRS)
  • Enterprise content management (ECM)

Empowering banks around the world

Client Story
RBS
Royal Bank of Scotland

The Royal Bank of Scotland’s Corporate Credit Department (CCD) had a requirement to integrate HotDocs forms generation software with their PCDocs…

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Client Story
HSBC
HSBC

HSBC Singapore uses HotDocs to streamline the generation of facility letters for its corporate customers. This maximizes efficiency and minimizes the…

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Client Story
J&T BANKA uses HotDocs document automation software
J&T Banka

J&T BANKA is a private bank, headquartered in Prague, which has locations in Bratislava and both the Czech and Slovak Republics. The bank is part of…

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