The amount of paper documents still used in today’s real estate world is unacceptable, especially given how many technological advancements our world has taken in the past 30 years. Organizations around the globe are wasting hundreds of thousands of dollars on paper used for documentation. Now is the time to switch to an effective document automation platform that will not only save on the world’s consumption of paper but also put money back into your pocket.
Not only will document automation save money in your real estate business, but it will also save you time. Agents want to move volume, which requires dedicating hours to prospecting and relationship building. Document automation for real estate frees agents up to do the people-focused work of showing and acquiring listings.
The basics are easier than ever.
A real estate agent in Florida once showed some homes to a couple from the Midwest who only had a day to look at properties. The couple wanted to make an offer on a home they saw, but it already had an offer and would have gone outside the couple’s price range in a bidding war.
While driving back to the Midwest, the couple received a call from the agent, telling them that the house had become available and could now be had for their price. Using automated documents, the couple was able to handle all the paperwork involved in making an offer from a passenger’s smartphone on an interstate highway.
What once would have at least involved finding a place to use a fax machine for the arduous process of receiving and sending printed documents over a landline was handled in a matter of minutes using automated document templates traveling at the speed of cellular data.
Errors are fewer and easier to fix.
Whether a firm is keeping track of the closing documents on residential properties or the leases on a portfolio of commercial real estate listings, accuracy and efficiency are key to closing each deal and moving on to the next one. Real estate business process automation, with its templated forms and intuitive interfaces for entering information help to ensure that no information is missed and that forms can easily be retrieved and updated without generating and filing yet another set of printed copies.
Everyone knows where things are.
Once upon a time, if an agent was out of the office and a client called with a problem or question, it was anybody’s guess where that client’s file might be. Having up-to-date documents on a system that provides easy access allows an agent’s colleagues to step in and help out. More important, relying on automated documents eliminates the risk of confusing people by accessing old, out-of-date information. No one at the firm has to worry about the quality of the information they access because there’s no chance that the most up-to-date version is sitting on a colleague’s laptop. All of your documents will be in one place.
Real estate process automation is secure.
There’s a lot of sensitive information that goes into real estate documents. Automating the process means not having to be concerned about outdated copies of documents laying around and leaving that sensitive information exposed while waiting for someone to find time to shred them.
Commercial deals move at the speed of business.
Commercial real estate can be especially time-sensitive. On-the-go executives and real estate investors need to be able to do business in the moment, before their attention is demanded elsewhere and while a deal is at its most viable. Real estate process automation gives them any time access to any and all documents and information they need to keep a deal moving, wherever they happen to be at the time.
Business planning is easier and more accurate.
State-of-the-art real estate business process automation also allows for flexible sortation. It also allows for the organization of data for the generation of reports on everything from workflow efficiency to the most and least profitable types of deals, to how well a firm is doing in meeting compliance requirements.
What’s not to love?
If your firm has yet to fully embrace the concept of document automation for real estate, taking advantage of the incredible range of conveniences and efficiencies it offers, it’s time to dive into a whole new world of possibilities.